By Penny Cox
Have you ever received your monthly Cabcharge statement and discovered a $300 cab fare from Kings Cross to Liverpool that was used at 2am on a Sunday morning and had no idea who was responsible for it? The signature is completely illegible and you have reason to doubt whether it was a business expense at all!
If any of the following comments sound familiar, Inlogiks’ new Cabcharge Module may be your solution:
- “We pay over $10,000 a month to Cabcharge and yet have no control over how this money is being spent or whether it is actually being used for business purposes at all.”
- “Our staff distribute handfuls of e-tickets and we have no idea who has what.”
- “Marketing is constantly running out of e-tickets and dipping into Finance’s allocation without letting us know.”
- “Reconciling Cabcharge is a nightmare. I have a desk full of Cabcharge receipts and don’t know where to start.”
- “The back of office coding of e-ticket for appropriate cost centre allocation is very time consuming.”
In response to this feedback, Inlogik have developed the Cabcharge e-ticket module. In essence, the module provides reconciliation between the issuance of the e ticket vouchers to employees and the data returned from Cabcharge once the voucher is used:
1) The Cabcharge voucher administrator receives the vouchers and assigns them to cost centre owners (ProMaster Users).
2) The cost centre owner allocates the individual Cabcharge vouchers to employees and records the details into ProMaster as issued.
3) The Cabcharge voucher is handed to the taxi driver. The voucher holder signs the receipts and keeps a copy to hand back to finance.
4) Every statement period, the Cabcharge Data feed is downloaded into ProMaster and automatically reconciles (Using the Cabcharge Voucher number, applied present cost centres and passenger name.). It is then posted via an export journal.
5) Reports can then be generated on voucher numbers, eg. registration dates, distribution, when and who it was issued to when reconciled, when it was posted, value, GL coding, and more.
Please contact us if you would like further information regarding the ProMaster Cabcharge Module.